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MIDDLE EAST FERTILITY
SOCIETY BYLAWS
ARTICLE
I
Section
1. Name
This
society shall be named as the “ Middle East
Fertility Society ”.
Section
2. Definition
The
Middle East Fertility Society is a professional
interest society dedicated to the promotion and
dissemination of the most current scientific and
clinical advances in reproductive medicine. The
society is an independent academic non-profit
organization. English is the official language of
the society. All publications and scientific
communication are in English.
Section
3. Purpose
The
purpose of the society will be to extend knowledge
in the field of reproduction, fertility and
infertility with special interest to the Middle East
population, through publications, meetings,
communications with various members in the field of
reproduction, and other means to support all aspects
of education and research coordination.
Section
4. Structure of the society
The
society consists of members and executive committee.
Members
of the executive committee shall be elected every
two years.
Section 5. Benefits
a) Attendance of
the annual business and scientific meetings.
b) Participation in
the affairs of the society through one of the
committees.
c) Forum of
interchange of ideas with other members.
d) Publication of
newsletter to keep members abreast of important
activities and development affecting the field of
reproduction.
e) Publication of
an official journal
f)
Support of
education and research.
ARTICLE II- MEMBERSHIP
Section 1.
Membership Qualifications.
Participation and membership in the Middle East
Fertility Society is open to qualified and
interested individuals of all Middle East and world
countries.
The
membership of this society shall consists of three
classes:
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Active members
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Associate members
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Honorary members
Members will be registered according to their
current country of residence and not by their
nationality.
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Active
member:
Open to physicians, scientists holding a
Ph.D. degree in one of the biological
sciences, or otherwise qualified individuals
who have special interest in promoting the
purpose of the society. They shall have the
right to vote. Application of candidates for
active membership shall be submitted to the
Executive Director for approval. The
executive committee shall review the
rejected applications for final decision on
them.
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Associate
member:
students who are working towards a medical
or scientific degree and physicians who are
serving residencies or fellowship programs,
nurses and technicians, may apply for
associate membership. Membership in this
status is automatically terminated one year
after completion of training. Associate
members may transfer to active membership
during this year. Associate members
applications shall be processed under the
procedures outlined for active membership
applicants. They shall not have the right to
vote.
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Honorary
member:
honorary membership is bestowed upon
individuals who, in the opinion of the
society, are deserving of this special
recognition by virtue of exceptional
contributions either to the field of
fertility or to the society.
Appointment of the honorary membership is conferred
by the executive committee. Nomination for honorary
membership must be made by at least ten members of
the society to the executive committee. Honorary
members shall have neither the right to vote nor
hold office, shall pay no dues. Honorary members who
qualify for active membership and elect to pay the
annual dues shall have the privileges of active
members.
Section 2. Revocation of membership
Any
member may have his/her membership revoked by the
executive committee for reprehensible, unethical,
unprofessional or criminal conduct.
ARTICLE III
Section 1. Annual Dues
Active members shall pay annual fees. The
amount of these annual fees shall be set by
the executive committee. Dues are payable
within 60 days of the date on which the
invoice is submitted.
Payment of the annual dues entitles the
active member to vote, hold office and to
receive the society’s publication. Associate
membership fees shall be set at 50 % of the
active membership fees.
Section 2. Default of payment
Default of payment is the failure to pay
annual dues by two months after the renewal
date of membership. Any member in default of
payment of the annual dues shall be
suspended from all privileges of membership.
If after due notice by the executive
director such default is not corrected
within three months, the membership of such
member shall be terminated.
ARTICLE IV – EXECUTIVE COMMITTEE
Section 1. Membership
The executive committee shall consists of 11
members:
President, President-elect, treasurer,
secretary, six members and the Executive
Director.
No more than two members per one country of
residence shall be members in the executive
committee. The president shall not hold
office for more than one term. No member of
the executive committee can hold office for
more than two consecutive terms.
The Executive Director and Medical Director
shall be appointed by the Executive Board.
Section 2. Authority
The management of this society shall be
vested in an executive committee, who shall
direct the affairs of the society in
conformity with the By-laws which the
society is incorporated and provisions of
these bylaws.
The executive committee shall receive and
implement the recommendations and reports of
the society’s various offices and
committees, and may appoint special
committees with specified powers for
particular purposes as deemed necessary to
conduct the affairs of the society.
The president may delegate special duties
and activities to the five members.
Section 3. Methods of election
The executive committee shall submit its
nominations through the Executive Director
to the active members of the society on an
official ballot twelve weeks prior to the
annual meeting. The ballot shall contain the
names of sixteen nominees, two for each of
the following positions: President-elect,
treasurer, secretary and five members. The
active members have the right to elect one
for each of the above positions. The term of
these positions is a two-year term.
Members of the society shall elect and
return the ballots to the Executive Director
one month prior to the annual meeting during
which the names of the members of the new
executive committee will be announced. If
the ballots result is a draw, the president
shall take the final decision.
Any vacancy occurring among the members of
the executive committee shall be filled by
appointment by the executive committee until
the end of that term.
Section 4. Meetings of the executive
committee
The presence of not less than five Executive
Board members shall constitute a quorum for
the transaction of business at any meeting.
The executive committee shall meet
bi-annually. One such meeting shall be, an
interim meeting to take place at least five
months prior to the next annual meeting of
the society. A majority vote will be
decisive on any motion, the president having
the deciding vote in case of a tie vote.
Section 5. Duties of officers
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President:
The president shall preside at all
meetings of the society and its
executive committee. He/she shall be the
chief executive office of the society.
He/she will be an ex-officio member of
all committees. It shall be the duty of
the president to:
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Provide leadership in the direction
of the society.
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Implement and carry forth the policy
set forth by the executive
committee.
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Promote the growth of the society
and maintain its integrity.
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Upon retirement, the president will
be an ex officio member of the
Executive Committee for the next two
years without the power of voting.
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President-elect:
In the
absence or incapacity of the president,
the president-elect shall preside and
assume the usual duties of the
president. At the conclusion of his/her
2 years term, the president-elect shall
succeed to the office of president.
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The secretary:
The
secretary shall:
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Record the minutes of the executive
committee and the annual business
meeting of the society.
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Receive committee reports.
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Assist the president in the conduct
of the annual meeting.
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Treasurer:
The
treasurer shall:
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Have responsibility for overall
monitoring of the society’s
financial performance being
conducted by an accountant.
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Prepare and submit quarterly
financial statements for comparison
to the budget.
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Executive Director:
It shall be
the Executive Director to:
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Provide leadership in the direction
of the society.
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Implement and carry forth the policy
set forth by the board of Directors
and executive committee.
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Promote the growth of the society
and maintain its integrity.
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Organize and maintain an
administrative staff to carry out
the following activities:
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Maintain a register of names,
addresses, and membership status
of all members.
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Conduct all official
correspondence of the society,
including the sending of notices
required by these Bylaws or
Articles of Incorporation.
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Keep the specific records of the
annual meetings, programs,
registration, memoranda, etc.,
for reference by subsequent
committees.
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be an ex-officio member of all
committees.
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Perform such other duties as
ordinarily pertain to, or may be
required of the office of the
Executive Director.
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Assign
specific duties to the medical
Director.
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Medical Director:
It shall be
the duty of the Medical Director to:
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Assist the Executive Director in the
performance of his/her duties.
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In the case of illness, incapacity,
or death of the Executive Director,
perform all the duties of the
Executive Director until the Board
of Directors has appointed a new
Executive Director.
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Direct the medical education
activities of the Society.
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Coordinate the scientific activities
of the special interest groups.
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ARTICLE V- MEETINGS OF THE SOCIETY
Section 1. Annual Meeting
The annual meeting of the society
shall be held at a time and place
designated by the executive
committee.
Section 2. Special Meetings
Special meetings of the entire
membership may be called at any time
by the executive committee.
Section 3. Notice of Meetings
Notice of all official meetings,
whether annual or special, shall be
sent to all members by the Executive
Director at least four months in
advance. In the case of special
meetings, the notice shall specify
the nature of the business to be
transacted.
Section 4. Quorum
The presence of not less than fifty
members or ten percent of the total
membership shall constitute a quorum
for the transaction of business at
any annual or special meeting.
Section 5. Presentation of
Papers
In conjunction with its annual
business meeting, there is an annual
scientific meeting, at which papers
of current interest are presented.
Society members are encouraged to
submit papers for consideration for
presentation at the scientific
meeting at least twelve weeks prior
to the meeting.
ARTICLE VI- Grants
Section 1.
The society shall have the power to
accept grants for the purpose of
continuing its activities in
research and education.
ARTICLE VII- Amendments To The
By-Laws
Section1. Procedure
Amendments to these by-laws must be
proposed in writing by active
members in good standing, and must
be submitted to the Executive
Director, at least eight months,
before the annual meeting. The
proposed changes will then be
reviewed and endorsed by the
executive committee for final
approval of the proposal.
Upon approval by the executive
committee, at least one month prior
to the annual meeting, the Executive
Director will send each active and
associate member a copy of the
proposed amendments and comments of
the executive committee.
Section 2. Voting
During the annual business meeting,
the affirmative vote of two-thirds
of the society’s voting members
present shall be required for the
adoption of an amendment.
At least one month prior to the
annual meeting, the executive
director will send each active and
associate member a copy of the
proposed amendments.
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